Microsoft Office Word
MS Word Shortcut Keys
SL NO | Shortcut | Description |
| ||
1. | Select all contents of the page. | |
2. | Bold highlighted selection. | |
3. | Copy selected text. | |
4. | Open the font preferences window. | |
5. | Aligns the line or selected text to the center of the screen. | |
6. | Open find box. | |
| Italic highlighted selection. | |
| Aligns the selected text or line to justify the screen. | |
| Insert a hyperlink. | |
| Aligns the line or selected text to the left of the screen. | |
| Indent the paragraph. | |
| Opens new, blank document window. | |
| Opens the dialog box or page for selecting a file to open. | |
| Open the print window. | |
| Aligns the line or selected text to the right of the screen. | |
| Save the open document. Like Shift+F12. | |
| Alt+F, A | Save the document under a different file name. |
| Show the Unicode code of a highlighted character. | |
| Create a hanging indent. | |
| Underline the selected text. | |
| ||
| Close the currently open document. | |
| Cut selected text. | |
| Redo the last action performed. | |
| Undo last action. | |
| Ctrl+Shift+A | Sets the selected text to all capital letters. |
| Ctrl+Shift+D | Adds double underline to the selected text. |
| Ctrl+Shift+E | Enable or disable revision tracking. |
| Ctrl+Shift+F | Opens Font window to change the font. |
| Ctrl+Shift+L | Quickly create a bullet point. |
| Ctrl+Shift+> | Increase selected font +1pts up to 12pt and then increase font +2pts. |
| Ctrl+] | Increase selected font +1pts. |
| Ctrl+Shift+< | Decrease selected font -1pts if 12pt or lower; if above 12, decreases font by +2pt. |
| Ctrl+[ | Decrease selected font -1pts. |
| Ctrl+/+C | Insert a cent sign (¢). |
| Ctrl+’+<char> | Insert a character with an accent (acute) mark, where <char> is the character you want. For example, if you wanted an accented é you would use Ctrl+’+e as your shortcut key. To reverse the accent mark, use the opposite accent mark, often found on the tilde key. |
| Ctrl+Shift+* | View or hide non printing characters. |
| Ctrl+Left arrow | Moves one word to the left. |
| Ctrl+Right arrow | Moves one word to the right. |
| Ctrl+Up arrow | Moves to the beginning of the line or paragraph. |
| Ctrl+Down arrow | Moves to the end of the paragraph. |
| Ctrl+Del | Deletes word to right of cursor. |
| Ctrl+Backspace | Deletes word to left of cursor. |
| Moves the cursor to the end of the document. | |
| Moves the cursor to the beginning of the document. | |
| Reset highlighted text to the default font. | |
| Single-space lines. | |
| Double-space lines. | |
| 1.5-line spacing. | |
| Ctrl+= | Set selected text as subscript. |
| Set selected text as superscript. | |
| Ctrl+Alt+T | Insert trademark (TM) symbol. |
| Ctrl+Alt+1 | heading 1. |
| Ctrl+Alt+2 | heading 2. |
| Ctrl+Alt+3 | Changes text to heading 3. |
| Ctrl+Alt+F2 | Open new document. |
| Ctrl+F1 | Open the Task Pane. |
| Ctrl+F2 | Display the print preview. |
| Ctrl+Shift+> | Increases the font size of selected text by one point. |
| Ctrl+Shift+< | Decreases the font size of selected text by one point. |
| Ctrl+Shift+F6 | Switches to another open Microsoft Word document. |
| Ctrl+Shift+F12 | Prints the document. |
| Open help. | |
| Repeat the last action performed (Word 2000+). | |
| Open the Find, Replace, and Go To window in Microsoft Word. | |
| Spellcheck and grammar check selected text or document. | |
| ||
| Shift+F3 | Change the text in Microsoft Word from uppercase to lowercase or a capital letter at the beginning of every word. |
| Shift+F7 | Runs a Thesaurus check on the selected word. |
| Shift+F12 | Save the open document. Like Ctrl+S. |
| Shift+Enter | Create a soft break instead of a new paragraph. |
| Shift+Insert | |
| Shift+Alt+D | Insert the current date. |
| Shift+Alt+T | Insert the current time. |
Mailings Tab
How to Use Mail Merge in Microsoft Word
Mail Merge is most often used to print or email form letters to multiple recipients. Using Mail Merge, you can easily customize form letters for individual recipients. Mail merge is also used to create envelopes or labels in bulk.
This feature works the same in all modern versions of Microsoft Word: 2010, 2013, and 2016.
In a blank Microsoft Word document, click on the Mailings tab, and in the Start Mail Merge group, click Start Mail Merge.
Click Step-by-Step Mail Merge Wizard.
Select your document type. In this demo we will select Letters. Click Next: Starting document.
Select the starting document. In this demo we will use the current (blank) document.
Select Use the current document and then click Next: Select recipients.
Note that selecting Start from existing document (which we are not doing in this demo) changes the view and gives you the option to choose your document. After you choose it, the Mail Merge Wizard reverts to Use the current document.
Select recipients. In this demo we will create a new list, so select Type a new list and then click Create.
Create a list by adding data in the New Address List dialog box and clicking OK.
Save the list.
Note that now that a list has been created, the Mail Merge Wizard reverts to Use an existing list and you have the option to edit the recipient list.
Selecting Edit recipient list opens up the Mail Merge Recipients dialog box, where you can edit the list and select or unselect records. Click OK to accept the list as is.
Click Next: Write your letter.
Write the letter and add custom fields.
Click Address block to add the recipients’ addresses at the top of the document.
In the Insert Address Block dialog box, check or uncheck boxes and select options on the left until the address appears the way you want it to.
Note that you can use Match Fields to correct any problems. Clicking Match Fields opens up the Match Fields dialog box, in which you can associate the fields from your list with the fields required by the wizard.
Press Enter on your keyboard and click Greeting line… to enter a greeting.
In the Insert Greeting Line dialog box, choose the greeting line format by clicking the drop-down arrows and selecting the options of your choice, and then click OK.
Note that the address block and greeting line are surrounded by chevrons (« »). Write a short letter and click Next: Preview your letters.
- Preview your letter and click Next: Complete the merge.
- Click Printto print your letters or Edit individual letters to further personalize some or all of the letters.
